vPromotions has several report options to help you find the information you need
Depending on your ability in vPromotions, there are several reports to choose from. Reports can be found by hovering over your name in the upper right corner of your account and clicking directly on Reports.
On the Reports page, you will find reports available based on different details. The reports are broken down by Winner Reports, Prize Reports, Promotion Reports and User Reports.
Reports
Winner Reports
Prize Reports
Promotion Reports
User Reports
Winner Reports
Winners by...
The Winners by... report allows you to run a report by either a specific Prize or Contest title.
Generating that report will provide an exportable or printable list the full winner contact information, along with the date won and the status.
The columns can be ordered in this report, as well.
Prize Reports
Print Prize Receipts
The Print Prize Receipts feature allows you to choose a date range and a station to provide your winners with a receipt of the prize they won.
Generating this report provides a smaller version of the release form which can be printed. There are serrated lines provided for cutting a page showing several winners to separate the receipts.
Prizes to Front Desk
The Prizes to Front Desk report provides a list of winners by date range and station.
Generating this report provides a printable list of winners to provide to the front desk staff to know which prizes winners may be coming to collect.
Door List
The Door List Report will provide the list of winners who won a prize using the Door List fulfillment method. The report is set by date range and station.
Generating that report will provides a printable list of all winners who were assigned to prizes with the Door List fulfillment method chosen.
The Door List fulfillment method is chosen when creating the prize.
Will Call Prizes
The Will Call Prizes report allows you to view list of winners who won a specific prize using the Will Call fulfillment method.
Generating this report will provide a printable list of winners for that prize to provide to the venue of the Will Call event.
The Will Call fulfillment method is chosen when creating the prize.
Winner History Report
The Winner History Report is the most comprehensive vPromotions report. This report allows you to choose any or all stations, claimed or unclaimed status, a date range and individual or all prize types. You can also choose to include (or not) imported winners if your market has done a winner import during the date range chosen.
Generating this report provides you an exportable list view of the chosen report options, along with win date information, winner information and prize information.
The report also features a search tool and the columns can be sorted.
Prizes Claimed Report
The Prizes Claimed Report allows you to search for 1. a specific prize name or 2. to search any or all stations by date range to find only prizes which have been claimed.
Generating that report will provide a printable list of only claimed prizes so you can easily track which prizes have been claimed.
Year End Prize Report
The Year End Prize Report will be visible only to user with the Tax ID ability. This report is designed to provide a list of all winners who have won at least $600 worth of prizes in the calendar year.
This report will allow you to pull the dates to include in your report and also choose any specific contests you might like to leave out of the report. Generating this report will send it to your email (the email address you have in your vPromotions account). Please be sure to have your vPromotions account open in another tab in the same browser as your email address when you open the emailed report.
If your market includes their Tax ID information in their Firm Tax Info tab found back in Settings - Firm Tab - Firm Tax Info as shown here:
then the reports will automatically pull that information on to the official W9 forms. For a full document and tutorial for the Year End Prize Report click - HERE
Year End Prize Detail Report
The Year End Prize Detail Report will function the same as the Year End Prize Report. This report will provide some additional prize details not found in the Year End Prize Report.
Year End Cash/Non Cash Report
The Year End Cash/Non Cash Report allows you to see the total amount of all prizes included in the Year End Prize Report which have either Cash or Variable Cash as the prize type.
Like the other Year End Reports, this will also send you an email report. For a full document on the Year End Cash/Non Cash Report click HERE.
This report can also be used to include all cash winners for the year, not just the taxable winners. For the full document on that feature click HERE
Cash Prize Report
The Cash Prize Report provides an inventory of any winner who should receiving a cash prize. Once the winner has supplied a W9 electronically and the winner's prize sent, that prize can be marked as Completed (Claimed). Completion can be marked individually or for all.
The allows your business office to see the winner information to send out the cash prize and then mark the list as being completed (cash was sent out). Once the winner is marked as completed that winner will drop out of the report list.
Prize Forfeiture
The Prize Forfeiture report allows you to choose a date range and any or all stations to receive a list of any users who have chosen for forfeit their prizes. You can also choose to include (or not) imported winners if you market did a winner import in the date range you are choosing.
Generating this report provides a printable list of all winners in the chosen time period who have forfeited their prize, what the prize name was, the forfeited value, forfeited date and the type of forfeiture (manual or auto).
Prizes can be manually forfeited in the details page of the contest PRF if you are a Program Director, General Manager or Promotions Director ability. Prizes can also be forfeited in the Front Desk tab when looking up the winners name as shown here:
Auto forfeiture is a firm setting option where vPromotions can forfeit prizes automatically if the prizes are not claimed within a set period of time. For more details about auto forfeit click HERE
Promotion Reports
Event Schedule
The Event Schedule report allows you to choose any or all stations and a date range for events.
Generating this report provides a list view of the events scheduled in that date range, along with several event details and the location link. This list can be exported into a PDF or Excel or it can be printed.
Liners
The Liners report allows you to choose a station and a date range to see all scheduled liners.
Generating this report provides a printable list view of all liners scheduled in that date range, the read on time stamp, user who read the liner, the liner text, station, run date and liners notes if created.
Monthly Recap
The monthly recap report allows you to choose any or all stations, any or all types of PRF's and a specific month and year to see all your promotions.
Generating this report will provide a printable list view of the PRF's quick details, along with the numbers of liners included and the total value of prizes for the chosen month.
Full Report
The Full Report allows you to search for a specific PRF title to view all the details of that PRF.
Generating this report will provide a printable full view of the PRF's quick details, along with the history of the PRF, the rules assigned for contests, the job/task assignments, the play times and prize.
Feature Sponsorship Report
The Feature Sponsorship Report allows you to choose any or all stations, a date range and a client.
Generating this report will provide an exportable list view of all Feature Segment sponsorship copy which were marked as read during the chosen date range. To find out more about the Features and Sponsorships feature in vPromotions, click HERE
User Reports
User Activity
The User Activity Report allows you to choose a date range and view what actions any user in your market has taken in vPromotions during that date range.
Clicking on the eyeball icon provides an exportable list view of actions taken, the time stamp for each action, the PRF title where the actions took place and a description of the action.
If you have any questions about vPromotions Reports, please feel free to reach out to our Help Desk team, available M-F from 8am to 8pm ET at 1-800-605-9889.