The Signed Documents Request Template tab is where you create the template for the signed document request emails and is visible only for those users with Promotions Director, Program Director or General Manager ability
vPromotions allows you to email your winners their Station Release Forms and IRS W-9 forms. The Signed Documents Request Template is where you will create the templates - per station - for the emails which will be sent to your winners.
The Signed Documents Request Template is located in your Settings - vPromo Tab - Signed Documents Request Template.
Creating the Signed Documents Request Template
You will create a Signed Documents Request Template for each station by choosing the station in the station dropdown.
Once you choose a station you will see a pre made example template populate in the template box field. We have already done some of the work for you! You will see some bracketed options already populated inside the template. NOTE: don't make any changes to the characters inside the brackets, as these are hardcoded to function within the brackets. Another NOTE: remember to keep this template generic, as it will be used to go out to all the winners you send emails to and for all prizes on that station.
You can pick and choose which bracketed items you would like to include in your email by simply copy/pasting that bracketed item from the choices listed under the Email Subject line into the template in the location you prefer.
Feel free to make any changes to the email template you like outside the bracketed items. You have a tool bar allowing you to adjust fonts, include links, include pictures, adjust your paragraph options and also add your station Logo if you have uploaded your Station Logos
And don't forget to add an Email Subject! The email will not send without one.
And that's it! Please feel free to assign yourself as a winner to a prize and send yourself the email as a test to be sure everything looks the way you want it to.
From Email Address
Email sent from vPromotions will come from an address that is your station name combined with "@your-favorite-station.com". This is to avoid having these email getting flagged as phishing emails
For the full training on using Signed Electronic Documents click HERE
If you have further questions please feel free to reach out to our vCreative Help Desk staff Monday - Friday from 8am - 8pm ET at 1-800-605-9889