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Schedule/Manage your Equipment/Assets with the Asset Calendar

In vPromotions you can create an equipment list and assign that equipment to any upcoming event, so the people working the event know exactly what they need to bring. You can also reserve or schedule an asset and check it's availability by using our Asset Calendar. This option needs to be turned on by vCreative. 

 

 

Summary

The session demonstrated equipment management workflows and enabled feature activation via administrative support contact.

Equipment Assignment Overview
The promotional platform allows managers to assign specific equipment to scheduled events. Staff can verify required assets for upcoming events through event details.

Asset Calendar Functionality
Managers utilize the asset calendar to check availability and reserve sound systems. Reservations are managed through user profiles with options for event-specific assignments.

System Conflicts and Access
The system prevents booking conflicts by blocking double-booked equipment. Managers must contact support at 800-605-9889 to activate the calendar feature.

 

Details

  • vPromotions Equipment Assignment: The vPromotions platform allows managers to assign specific equipment to upcoming promotional events. By accessing the event details and the equipment list, staff members can verify exactly which assets are required for a scheduled event, such as a "sticker stop" event planned for Saturday.
  • Asset Calendar Functionality: The asset calendar is a tool to verify the availability of specific equipment, such as the "PV sound system unit 2," and to reserve it. Managers can access this feature through their user profile menu to view all instances where a particular piece of equipment is scheduled or spoken for.
  • Asset Reservation and Event Assignment: During this process, users have the option to reserve an asset item independently or assign it to a specific event, such as a "sticker stop" event occurring at 1:00 PM. Once the user saves the entry, the reservation is recorded on the calendar.
  • System Conflict Handling and Activation: The system prevents booking conflicts by blocking attempts to assign equipment that is already reserved for someone else. The asset calendar is not active by default; managers who do not see the option in the interface are instructed to contact vCreative support team.

 If you have any questions regarding this process, please feel free to reach out to the vCreative support team by emailing support@vcreativeinc.com or calling 800-605-9889.