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vPPO - Create with AI

vPPO's AI Suite makes order creation quick and easy!

 

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NEW AI Features require an AI subscription and are not enabled by default. Interested? Reach out to sales@vcreativeinc.com for more information.

 

Overview

The vCreative AI Suite gives vPPO users several ways to reduce manual entry and speed up production order creation and setup.

Depending on how you receive an order and how you prefer to work, you can use:

  • Email to Draft — send order details by email and have vProMedia automatically create a draft production order.
  • Create with AI — type or speak a request, upload a file, or provide a screenshot and let vProMedia build the draft order.
  • POC Smart Assist — receive suggested points of contact based on previous assignments for the same creator, client, and ad type.
  • Suggest with AI - automatically populate a title and a script based on previous titles and scripts for that client.

Email to Draft and Create with Suggest with AI are designed to turn order information into draft production orders without requiring you to manually enter every detail. POC Smart Assist can then help reduce the work involved in assigning points of contact.

Watch the Tutorial

Prefer a walkthrough? Watch the tutorial below to see the vCreative AI Suite features in action, including how to create orders and use AI-assisted workflows in vPPO.

Use the sections below for detailed instructions and quick reference.

Email to Draft

Email to Draft lets you create a production order simply by sending an email.

Include the order details in the body of the email, as an attachment, or both. vPPO reads the information provided and automatically creates a draft production order.

How Email to Draft Works
  1. Send an email to your firm's designated order intake address. Your vPPO administrator can confirm the correct address for your firm.
  2. Include the order details in the body of the email. Helpful information includes:
    • Client name
    • Spot title
    • Run dates
    • Station
    • ISCI / Ad ID, if known
    • Length, such as :15 or :30
  3. If you have a document containing the order information, such as a traffic instruction sheet or PDF, attach it instead of — or in addition to — typing the details in the email.
  4. You can also attach a screenshot of an order. vPPO can read order information directly from an image.
  5. Send the email to 'order@vcreativeinc.com'.
  6. The order will appear as a new draft in your Drafts folder in vPPO, usually within a couple of minutes.
  7. Open the draft, review the information, complete any remaining required fields, and submit the order as usual.

Good to Know

Order details can be provided in the email body, an attachment, or both. vPPO will use the information that is provided.

The information you send needs to match your firm's existing setup, such as station and ad type, so vPPO can match the information correctly.

You can also email a screenshot containing the order information.

Create with AI

Create with AI is available from the left-hand navigation menu in vPPO.

It allows you to create a production order by:

  • Typing your request
  • Speaking your request
  • Uploading a file
  • Dragging in a screenshot
  • Combining a file with additional typed or spoken instructions
Getting Started

From the vPPO left-hand navigation menu, select Create with AI.

The Create with AI screen lets you describe your request, upload a file, or attach additional instructions.

  • Option 1: Type or Speak Your Request

You can describe the order you want created using plain language in the request box.

For example:

“Create a :30 radio spot for Acme on Demo-FM.”

“Create four radio spots for The Beta Boys on Demo-FM rotating 25 percent each.”

“Create a 30 second radio spot for The Beta Boys on Demo-FM running June 1 through August 31 and the due date should be May 20.”

You can also select the microphone icon and speak your request instead of typing. Your request will be transcribed automatically and processed the same way.

You do not need to attach a file when using this option.

When your instructions are ready, select Process Request.

  • Option 2: Upload a File or Screenshot

If you already have documentation containing the order information, you can upload it directly into Create with AI.

    1. Drag and drop a file or screenshot into the request box, or click to browse and select a file. Examples may include:
      • Traffic spreadsheets
      • PDFs
      • Traffic instruction sheets
      • Screenshots containing order information
    2. Once the file has been added, it will appear below the request box.
    3. If needed, combine the upload with additional typed or spoken instructions. For example:

      “The contract number is 9999”

    4. Select Process Request or Upload & Process to begin.
While vPPO Processes Your Request

While vPPO analyzes your request and any uploaded files, you will see a brief Thinking screen.

Processing typically takes approximately 15-60 seconds.

vPPO analyzing your request.

Review and Confirm Your Draft Orders

When processing is complete, vPPO displays a preview of the spots that were extracted.

Depending on the information provided, the preview can include:

  • Client
  • Title
  • ISCI
  • Length
  • Run dates

A single request or uploaded file can contain multiple spots.

Preview the extracted spots before creating the draft production orders.

To complete the process:

  1. Review the preview and make sure the details look correct.
  2. Select Confirm & Open in Drafts.
  3. vPPO creates the draft production orders and opens your Drafts folder.
  4. Open each draft, review the information, complete any remaining required fields, and submit the order as usual.

If something does not look right, select Start New Upload and try again.

Good to Know

Create with AI can be used with or without an attached file. A typed or spoken description may contain enough information to create the draft.

If vPPO cannot recognize a detail — for example, if the station does not match a station configured in your account — you can add the information manually after opening the draft.

Multiple spots can also be extracted from a single file or request.

POC Smart Assist

POC Smart Assist (Suggest ALL POCs) helps reduce the time spent assigning points of contact to a job.

Based on previous assignments by the same creator for that client and ad type, POC Smart Assist recommends a contact for each applicable role. You can review the recommendations and apply them instead of selecting each contact individually.

Where You'll See POC Smart Assist

Once POC Smart Assist is enabled, anyone with delegation abilities will see the Smart Assist icon wherever points of contact are assigned.

List View

In the list view, the POC Smart Assist icon appears in the PO column.

 

In the Order

In the expanded compact view, the POC Smart Assist (Suggest ALL POCs) icon appears in the far-right column.

 

Using POC Smart Assist

Select the POC Smart Assist icon to open the POC Smart Assistant.

The tool reviews previous assignments made by the same creator for the same ad type and client, then recommends a contact for each applicable role.

When recommendations are available:

  • Each recommended contact is pre-selected.
  • Roles that already have a point of contact are marked Assigned.
  • Uncheck any role you would rather assign manually.
  • Select Apply to assign the checked contacts.
  • Select Cancel if you prefer to assign the contacts yourself.

The POC Smart Assistant with recommended contacts ready to apply.

When a Recommendation Is Not Available

POC Smart Assist relies on previous assignment history.

If there is not enough history for a particular role, that role will indicate that no recommendation is available.

You can simply assign that role manually using your normal workflow.

Suggest with AI

Suggest with AI can analyze an advertiser’s previous spot activity to recommend a likely spot title and script. Recommendations remain suggestions only, so users can review, edit, accept, or reject them before anything is applied. 

Which Option Should I Use?

The right option depends on where your order information comes from and what you need vPPO to do.

Use Email to Draft when:

You receive an order by email or already have a traffic sheet, PDF, screenshot, or other order documentation that can be forwarded or attached.

Use Create with AI when:

You want to create an order directly in vPPO by describing what you need, speaking your instructions, or uploading order documentation.

Use POC Smart Assist when:

A job already exists and you want vPPO to recommend points of contact based on previous assignments for the same creator, client, and ad type.

AI Assist when:

You are creating an order for an established client who has strong scheduling patterns and focused messaging.

Final Review

AI and automation can reduce the repetitive work involved in creating production orders, but the draft remains available for you to review before submitting it.

After an order is created:

  1. Review the information vPPO was able to identify.
  2. Complete any required information that could not be matched.
  3. Review point-of-contact assignments or recommendations when applicable.
  4. Submit the order using your normal workflow.

 

Interested in the vCreative AI Suite for vPPO? Reach out to sales@vcreativeinc.com for more information.

If you need help with these features once you have a subscription, contact your vPPO administrator or vCreative Support at 800-685-9889.