How to Add Staff to Event Availability

Enable staff visibility in the Events Calendar by configuring their event participation settings.

Step 1: Navigate to User Management

1. Go to Security > User Management.

2. Use the search icon in any of the related fields or click the open folder icon in the toolbar to locate the staff member’s account.

Step 2: Enable Event Availability

1. Once you have the staff member’s account open, scroll to the lower right corner of the setup page.

2. Check the box labeled "Available for events."

Step 3: Fill Out Event Availability Details

After checking "Available for events," fill in the following fields:

• Event Lead Time: Minimum required for a staffer can be scheduled.

• Staff Category (Optional): Examples include Remotes, Community Events, Concerts.

• Payment Info: Compensation details for event participation.

• Promo Value: Value of the staffer’s presence at an event for promotional purposes.

 Step 4: Configure Availability

1. Click the Availability button.

2. A pop-up window will appear:

   • Select Stations: Choose specific stations, or check the box to apply to All Stations.

   • Set Available Times: Indicate when the staffer is available.

   • Optional: Check "Staffer is always available" if no time restrictions apply.

3. Click Done when finished.

Step 5: Save Changes

Click Save to apply all updates. The staff member will now appear as available in the Events Calendar for future scheduling.