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How to use the Winner Dashboard

In this video one of our product experts show you how to use the brand-new Winner Dashboard! You will learn how to access, search and interpret results of the dashboard. You’ll also gain tips on quickly retrieving paperwork as well as modifying your winner dashboard layout.

 

 

 

Access the Winner Dashboard

  • From the Front Desk, navigate to the Winner Dashboard.
    (This is where all winner records are managed.)

2. Filter the Winners List

  1. Use the Station Selector to choose your station(s).

  2. Set your Date Range — by default, the system shows the last 90 days.

  3. In the Fulfillment Status dropdown, select your desired filter.

    • Best Tip: To view all winners, choose “All Regardless of Status.”

  4. Click the Refresh List button to load your results.

3. Review Winner Information

Once the page refreshes, scroll to the Record Count area at the bottom.
Here you’ll see columns for:

  • Station Name

  • Winner’s First & Last Name

  • Contest Name

  • Status

  • Date Won

  • Winner Form Sent On

  • Winner Form Received On

  • Release Form Sent On

  • Release Form Received On

  • Distribution Progress

  • Distributed / Forfeited

  • Email

  • Phone Number

  • Notes

4. (Optional) Add W-9 Form

To include or modify W-9 fields:

  1. Click Modify Layout (usually near the top right).

  2. Add or adjust the W-9 Form field to appear in your layout.

  3. Save your layout.

5. Send Winner Paperwork

  1. In the Winners Tab, locate the columns:

    • Winner Form Sent On

    • Release Form Sent On

  2. Check the boxes next to the winner(s) you want to send paperwork to.

    • To send to everyone in the list, use the Select All Records option at the top.

  3. Click Process.

🟢 Once you click Process, the system will automatically email each selected winner their paperwork (Winner Form + Release Form).

6. Approve and Distribute Prizes

  • Return to the Winner Dashboard later to check form statuses.

  • When the winner’s signature is received, you can:

    1. Approve the form.

    2. Mark the prize as Distributed (or Forfeited if applicable).