In the Winners Tab, users can access winner information, assign prizes to winners, and create new winners inside the Winners page of the Promo section in the Settings.
The Winners tab in vPromotions is where you can look up a winner to see their Winners History, the YTD Claimed Winnings and view or add any Winner Notes. This tab is also where you will find the Signed Documents from winners if you are using the Electronic Signed Documents feature.
The Winners tab is found by hovering over your name in the upper right area of your account and clicking Settings - vPromo tab - Winners. This tab is visible only to users with Promotions Director, Program Director or General Manager ability.
There is a SEARCH tool in the upper right area of your page to easily find a winner. Once you find the winner, there are a few action items available for you in this tab:
1. The green + New Winner Tab allows you to enter a winner which was not entered in vPromotions. This might be used if your market is new to vPromotions and you would like to manually enter a few winners into vPromotions. Once you have entered the winner you can also then enter any previous wins/prizes for that winner. vPromotions also has a feature to import your full winning history if your market is new to the system. More information about the full Winner Import can be found HERE
2. The orange Merge Winners tab allows you to merge two winner records which should be the same winner. For example if Bob Winner was entered twice because one person spelled his last name Winner and another spelled it Winer. Merging winners will pull the winning/prize history together into the correct winner record
3. The blue Dupe Detector tab is a tool to help you determine if winners may need to be merged. Clicking that tab will open to a page of winner groupings the system thinks could be the same. You can then merge the winners if need be. For a more detailed look at the Dupe Detector click HERE
4. Under the Actions column to the right of the winner you can edit a winner's contact information, edit or enter a winner's social security number, add a prize to a winner, delete a winner or ban a winner
5. Under the Actions column to the right of the Contest Name, you can view any signed documents, upload a W9 or edit a prize claimed date.
You will also find actions column options tab to DELETE a winner or to BAN a winner
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If you have further questions please feel free to reach out to our vCreative Help Desk staff Monday - Friday from 8am - 8pm ET at 1-800-605-9889