Request Entry
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      3. Request Entry

      Statuses

       

      Status is a specific label in the traditional vPro workflow. This label is the current place of the request in the workflow. Some may be set from the start or changed mid-stream as work is underway. Not all users will have every status option available at any time. They may be limited based on the account settings of a user or the requirements of the request. Firms may also request more customized statuses that may not be listed here. Please reach out to your local admin or the vCreative help desk if you need more support with statuses.

      Archived (not available as a manual status change for Account Executives):

      • Forces the spot directly to the Archive
        Achieving happens naturally after Cart/Scheduled/Dubbed/Uploaded processes are completed

      Attention

      • A major issue or question has halted production, details should be stated clearly in the Request Blog
      • Often means a necessary file or information is missing
      • The most urgent status for a request

      Canceled

      • Cancels the Spec Spot request
      • Moves the spot to the Canceled folder
      • The recommended status for unsold Spec Spots, finished Donuts or other various parts that do not need further processing
      • Can be reactivated "copied" to bring back to the Inbox for further work

      Client Recording

      • States that the client or 3rd party on behalf of the client is scheduled to record

      Deleted

      • Deletes the request, moving the spot to the Deleted folder
      • Only delete requests submitted by mistake or as a test/practice
      • Deleted requests can not be reactivated, only copied

      Extend Dates

      • Informs Traffic & Production that the request has an updated end date
      • Typically only set through the Extend process

      In Progress (only available for Producers)

      • Notify others that Production is currently working on this request

      Needs Announcer

      • A script has been provided which simply needs recorded
      • Typically means no further production is needed
      • Used often for live reads that are actually being recorded for playback
      • A spot has been provided that requires a tag added by an announcer
      • Can be used in place of Needs Producing 

      Needs Dubbing / Needs Releasing

      • The request is complete and only needs to be put into automation/playout for broadcast
      • The status to set upon a favorable Spot Review. This tells the producers the spot is approved and ready to be entered into the on-air system

      Needs Producing

      • Mostly used when a complete and/or approved script is attached and the spot now needs to be voiced and produced
      • Used if full details are provided for production, but still need piecing together such as the spots being piggy-backed or tagged with a local voice

      Needs Scheduling

      • A status that automatically appears when a broadcast spot is awaiting the Cart ID/House # and has been checked as Dubbed by production
      • The system knows that production is done but if Traffic or Continuity staff have yet to check if off as "Scheduled" it will auto-set this status to get their attention
      • NOTE: All entered requests will be seen by traffic if they are Sold spots. The starting statuses for a request directly address Production and their workflow.

      Needs Writing

      • The request includes copy points and information needed to create a new script

      On Hold

      • The spot has no immediate action but is expected to in the near future
      • The user setting the On Hold status will typically be responsible for later advancing the status
      • Useful for Spec Spots that haven't been denied but are overdue on approval or a buy

      Completed (Used in prod house production):

      • Signifies that the final spot is done (attached) and the spot is ready for air
      • Not used in the traditional radio station workflow
      • Production only work-flows do not use Scheduled/Dubbed as full workflow locations do

      Replaced (not available for selection)

      • Spots in this status are the result of a person copying, extending (with copy option), or revising (with copy option) a spot from within the list view (using the checkboxes and buttons)
      • The spot they copy would have to have been in an active status (anything other than Archived, Canceled, Deleted, or Replaced itself).
      • A copy is made, the original is set to Replaced, and both link to each other in history
      • NOTE: Spots in this status will not appear in the list view, except when performing a search
      • NOTE: Once set, this status is permanent. The spot cannot be edited, and viewing it is limited to the list view, it can be Copied

      Revision

      • An element of this spot needs to be revised such as Script Change, Traffic Change, Production Change
      • Requires Request Blog entry with details of change
      • Recommended to only be applied through the Revision process

      Script Review

      • The script has been completed or revised and the submitter set the option to require review before production proceeds

      Spot Review

      • The spot has been produced or revised and the submitter set the option to review it before it goes on air

      Waiting on Copy

      • A script from an outside source is required to complete the request and that copy has yet to be delivered

      Waiting on Spot

      • A spot from an outside source is required to complete the request and that spot has yet to be delivered

       

       

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