New Features and Improvements
Prize Chain of Custody
You can now track the custody of a prize from the time it enters your building to the time it leaves. Through a short approval process, chosen by you, prizes will be placed in the prize closet with instructions of how the prize was meant to be utilized. A nifty new prize history can show you the entire lifespan of a prize and every milestone.
To enable Prize Chain of Custody, contact the Help Desk department today!
Key Features
- New Prize Entry and Prize Approval Roles which determine who will be creating and approving prizes for use
- Surplus intentions: Prizes now have a surplus option that enables automatic notifications outlining if the prize should be returned to the client, reused in further contests or made available for internal use
- Upcoming event reminders for Promotions Directors and Promotions Assistants
- Automatic removal of unused prizes from events that have ended
Corporate Contesting (Premium Firm Feature)
Corporate contests are a complex and sometimes monstrous endeavor. With vPromotions Corporate Contesting we have streamlined the workflow to lessen the burden. Although some initial setup is required, once done you’ll be managing and tracking multiple promotions in multiple markets with ease.
Market and User Account Requirements
- You must have the following to get started
- A Corporate Firm
- A Corporate Contest Manager (CCM) user in the corporate firm
- Any number of firms may be associated with the corporate firm to be included in corporate contests
- At least one Corporate Contest Liaison (CCL) per associated firm that serves as the point of contact and local contest manager. If no CCL is found the Promotions Director will be the CCL, or the “point-person” that will opt in to the contesting.
Now that you’re all set up you can start creating corporate contests. The steps below are an abbreviated example of how to get a contest out to your markets.
Example Contest
- As the CCM, create a new PRF with the category Corporate Contest
- Schedule the Grand Prize play
- Optionally at this point you may send an email to CCL’s in this contest’s market pool
- At this point your market CCL’s will receive a notification to confirm (if not required) the local contest
- The CCL’s may now add local qualifying prizes, create their own local liners, tailored to their market, for all stations in which the contest is running
- As the CCM you can track promotions that have been approved (if not required)
- Once all of the contests have been completed the CCM can draw a random winner from the grand prize play that draws from all qualified winners across all markets that ran the contest
And that’s it! You’ve completed your first corporate contest in vPromotions.
Partial Prize Package Claim
Prize packages can now be partially claimed. If the winner can only accept some of the prizes in their Prize Package, that can be accommodated. All unclaimed prizes are returned to the prize closet.
Prize History
Now, in the Prize Closet, you can see a quick report of any prize in the closet just by clicking on the History icon. It is a great way to track prizes that have been given away over a period of time.
Asset Calendar
The new asset calendar tracks assets like never before. You can now easily add, edit and remove assets for multiple promotions all in one convenient monthly calendar view. If a promotion’s dates change, no worries, the asset follows suit without further interaction. If enabled, you can find the Asset Calendar link in the drop down menu under your name in the upper right of your vPromotions screen.
New Improved End of Year Report
A robust report of all wins for the prior year that includes all required winner tax information and boasts a 1099 generator to save on data entry.
Quick-start Guide:
- Choose “Year End Prize Report” from the reports menu
- Choose the dates for your financial year
- Choose the stations you are reporting on
- Click “Generate Report” and await the email that will contain a link to your personalized report
- Once all SSN’s are decrypted you can print and export the list or open the generated 1099 copies
Other Improvements
- Improved liner validation, scheduling and performance
- Faster access to the Promotion Wizard
- Only live promotional plays and contests show in On Air schedule
- Improved efficiency of prize claims that require SSN
- More information and convenience in On Air details
- Improved winner validation during assignment