---
title: PRF Approval Process
description: After a Promotion Request Form is submitted, it goes through an approval process to confirm that all necessary departments are on board with the promotion. The approval process usually looks something
---

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# PRF Approval Process

After a Promotion Request Form is submitted, it goes through an approval process to confirm that all necessary departments are on board with the promotion. The approval process usually looks something like this:

1. **Sales Person submits the PRF**
2. **Sales Manager approves**
3. **Promotions Director approves**
4. **Program Director approves**
5. **Promotion is Live (fully approved)**

**If a Promotions Request is Denied** for any reason, the person denying the promotion must enter a reason for denying it, and the PRF will be sent back to the person that originally submitted it. From there, they will have the option of cancelling the request or making changes based on the reason to denial and resubmitting the PRF for Approval.

**To set up or make changes to your approval process, contact vCreative's Help Desk**. We can set up your approval process as you need it.

Specific approval processes for individual PRF Categories can be created using the **[Category-Based Approval Process.](https://vcreativeinc.com/knowledge/hc/en-us/articles/360000949174-PRF-Category-Based-Approval-Processes?hsLang=en)**

After you submit your PRF, you’ll notice that it looks faded and colorless compared to the other items on the calendar. That means that the PRF has not yet been approved. Clicking on the calendar item from your PRF will show you a popover that will tell you where in the approval process your PRF is. Each station’s approval process may vary.

If the PRF is approved, it shows in full color on the Calendar. If the event that it is denied, the Account Executive will receive a notification of why this has occurred.

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