[DRAFT] WO Traffic to PS Production to WO AFR workflow

  • AE creates an order in  WO Traffic (what do they enter?)
    • Person placing the order
    • Order #
    • Order Name
    • Advertiser Name
    • Run Dates
    • Schedule
    • Spot Name

  • AE logs into PS Production and takes action
    • Locates Order in "My Tasks"
    • Edits order (adds info)
      • Client Details
      • Production Details
        • Assign Production Manager
        • Assign Continuity person
      • Creative Details
        • Add Script and Instructions/Copy points
    • Submits to send to next person in workflow (Prod Mgr)

  • Production Manager notified of new order in "My Tasks"
    • Locates Order in "My Tasks"
    • Assigns team that will produce the spot
      • Producer
      • Writer
      • VO
      • Dubber
    • Continuity notified of new task in "My Tasks" (they can do their part anytime)
    • Submits to send to next person in workflow (Writer)

  • Writer notified of new task in "My Tasks"
    • Locates Order in "My Tasks"
    • Reviews/writes/approves Script
    • Submits to send to next person in workflow (AE)

  • AE notified of new task in "My Tasks"
    • The task is "Script Review"
      • Can approve, or share w/ client and approve
      • Submits to send to next person in workflow (Producer/VO Talent)
  • Producer/VO Talent notified of new task in "My Tasks"
    • The task is to record the audio using script / voice your part of the script
    • Attaches (uploads) audio file 
    • Submits to send to next person in workflow (Continuity)

  • Continuity notified of new task in "My Tasks" (if these tasks have not been fulfilled already)
    • The task is to add the traffic details to PromoSuite Production
      • Spot Title
      • Material Group Name
      • ISCI/AD ID
    • Go to WO Traffic to generate a cart number (house number)
      • This will update (sync) the cart number in PromoSuite Production (after a minute or two)
    • Add additional details to WO Traffic and submit
    • This triggers PS Production to move the task to Dubbing
  • Dubber notified of new task in "My Tasks"
    • The task is to click "Dub Spot"
      • Sends audio file to SFTP folder set-up by the client
      • WO AFR checks the folder for new files, pulls them in and adds them to AFR (for playout)