--- title: Personally Identifiable Information in vPromotions description: "vPromotions Users can access information in the following fields within a winner record: ● Name ● Email ● Phone # ● Mobile # ● Date of Birth ● Sex ● Address ● Province/Territory ● City ● State ● Zip C" --- [Skip to content](https://vcreativeinc.com/knowledge/hc/en-us/articles/7240464953755-personally-identifiable-information-in-vpromotions#main-content) [![vCreative\_Logo\_RGB.png\]](https://vcreativeinc.com/hs-fs/hubfs/vCreative_Logo_RGB.png?width=200&height=38&name=vCreative_Logo_RGB.png)](https://vcreativeinc.com/knowledge?hsLang=en) - vCreative Products Show submenu for vCreative Products - [vPPO](https://vcreativeinc.com/products/vppo) - [vProMedia](https://vcreativeinc.com/products/vpromedia) - [vPromotions](https://vcreativeinc.com/products/vpromotions) - [vTrade](https://vcreativeinc.com/products/vtrade) - [vEP](https://vcreativeinc.com/products/vep) - [Endorsements](https://vcreativeinc.com/products/endorsements) - [vTickets](https://vcreativeinc.com/insights/vcreative-vtickets-powered-by-evvnt) - [View All](https://vcreativeinc.com/products) - PromoSuite Products Show submenu for PromoSuite Products - [PromoSuite Next](https://vcreativeinc.com/promosuite-next-vcreative) - [PromoSuite Mail](https://vcreativeinc.com/promosuite-mail-vcreative) - [Insights](https://vcreativeinc.com/insights) - Company Show submenu for Company - [Integrations](https://vcreativeinc.com/integrations) - [Team](https://vcreativeinc.com/company/team) - [Contact Us](https://vcreativeinc.com/contact-us) Open main navigation Close main navigation - vCreative Products Show submenu for vCreative Products - [vPPO](https://vcreativeinc.com/products/vppo) - [vProMedia](https://vcreativeinc.com/products/vpromedia) - [vPromotions](https://vcreativeinc.com/products/vpromotions) - [vTrade](https://vcreativeinc.com/products/vtrade) - [vEP](https://vcreativeinc.com/products/vep) - [Endorsements](https://vcreativeinc.com/products/endorsements) - [vTickets](https://vcreativeinc.com/insights/vcreative-vtickets-powered-by-evvnt) - [View All](https://vcreativeinc.com/products) - PromoSuite Products Show submenu for PromoSuite Products - [PromoSuite Next](https://vcreativeinc.com/promosuite-next-vcreative) - [PromoSuite Mail](https://vcreativeinc.com/promosuite-mail-vcreative) - [Insights](https://vcreativeinc.com/insights) - Company Show submenu for Company - [Integrations](https://vcreativeinc.com/integrations) - [Team](https://vcreativeinc.com/company/team) - [Contact Us](https://vcreativeinc.com/contact-us) - [Go to the vCreative home page](https://vcreativeinc.com/) [Go to the vCreative home page](https://vcreativeinc.com/?hsLang=en) Welcome! How can we help? - There are no suggestions because the search field is empty. 1. [vCreative Knowledge Base](https://vcreativeinc.com/knowledge?hsLang=en) 2. [vPromotions](https://vcreativeinc.com/knowledge/vpromotions?hsLang=en) 3. [vPromotion Security and PII](https://vcreativeinc.com/knowledge/vpromotions?hsLang=en#vpromotion-security-and-pii) # Personally Identifiable Information in vPromotions ## What P.I.I. is accessible and by whom? vPromotions Users can access information in the following fields within a winner record: ● Name ● Email ● Phone # ● Mobile # ● Date of Birth ● Sex ● Address ● Province/Territory ● City ● State ● Zip Code ● Facebook ● Twitter ● Instagram ● Club Email ● Company ● Work Phone # ● Work Address ● Work City ● Work Prov/Terr ● Work State ● Work Zip Code This information is available only for winners within the Firm(s) to which the vPromotions User has access. **Only vPromotions Users with “Tax ID Access” ability can access winners’ Social Security Numbers and Bank Account Information** (if provided by a winner) from within the Firm to which the user has access. Tax ID Access can only be granted to a user by a vCreative employee, or a vPromotions User with “Firm Admin” and “Tax ID Access” abilities. **vCreative employees cannot see winners’ Social Security numbers or banking information** within vPromotions, even when accessing a user account that has Tax ID Access ability through our help desk “ghost panel.” Passwords for User Accounts are not accessible by anyone and are reset using the user’s email address. ## How is PII Kept Secure? Social Security numbers and bank account information are encrypted using SSL (Secure Sockets Layer) encryption with RSA public key encryptions keys stored on a separate server from encrypted information. SSL is a standard security technology for establishing an encrypted link between a server and a client—typically a web server (website) and a browser; or a mail server and a mail client (e.g., Outlook). It allows sensitive information such as credit card numbers, social security numbers, and login credentials to be transmitted securely. To establish this secure connection, the browser and the server need an SSL Certificate. ## User Security vPromotions users are first approved by vCreative to ensure that they are requesting access on behalf of a vCreative customer with a vPromotions contract. Next, they are approved by a vPromotions User from within the firm to which they have requested access. 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It runs the operational work between selling an ad spot and putting it on air: production orders, spot approvals, traffic handoffs, promotions, contests and audience email. More than 9,000 stations run on vCreative products, managing over 3 million workflows and saving more than 300,000 hours every year. vCreative operates under the Banyan umbrella and merged with PromoSuite in February 2024.", "knowsAbout" : [ "Media workflow software", "Content operations software", "Broadcast workflow software", "Radio production orders", "Spot approvals and creative workflow", "Broadcast traffic handoffs", "TV and multi-platform production", "Radio promotions and contests", "Prize fulfillment and compliance", "Broadcast email marketing", "Trade management", "Multi-market campaign management", "Talent endorsements", "PromoSuite Next radio promotions software", "PromoSuite Mail and ListenerEmail" ], "logo" : "https://vcreativeinc.com/hubfs/Logos/vcreative-logo.svg", "name" : "vCreative", "sameAs" : [ "https://www.linkedin.com/company/vcreative" ], "slogan" : "Media workflow software for radio, TV and digital", "url" : "https://vcreativeinc.com" } ```