How to adjust your individual account settings to meet your needs
Account Settings:
Additional Email Addresses
You can assign additional email addresses as aliases, allowing them to receive the same notifications as your primary account email.
This is useful to firms that use a central email for production requests where multiple people need to be notified of the activity in the central account. Users can now add alias email addresses to their primary account to receive the same notifications. This feature is beneficial for firms utilizing a central email for production requests, ensuring multiple team members are informed of account activity.
Your primary email address will always be used to login to your account (1)
The Additional Emails can be separated by a comma and will receive any notifications set to be sent to the primary email. (2)
From the vPro tab in your Account Settings you can set and adjust your site preferences.
Contact Options
Set your contact information to display as a preset signature line when using the Send Email function to share proofs with your clients for approvals.
Site Options
PO OPTIONS
- Turn on/off Pop up calendar to either select dates from a calendar or enter dates into date fields manually
- Use a 3 month calendar view to display 3 months at a time instead of toggling through one month at a time
- Have your calendar start the week on a Monday using a broadcast calendar
- Display requests in order by Start Date rather than by Due Date
- Collapse your list view to see only a few main details of an order until you are actively processing the request
- Collapse special instructions to free up screen space if there is an extensive amount of question on an order form
- Hide scheduled spots in list views if you have traffic duties and do not wish to see orders once they've been scheduled
- Hide uploaded spots in list views if you have digital duties and do not wish to see orders once they've been uploaded to the digital platform
- Show out cue popup in list view to skim the audio of a file attached
- Hide dubbed spots in list views if you have production duties and do not wish to see orders once they've been dubbed into the automation system
- Hide delegated orders that are in the Needs Dubbing status from your Inbox view
- Separate producers by market if you are linked to other markets and wish to group producers together by their location
- Show reminder for orders that have gone Past Due that are in the Extended Dates, Needs Dubbing or Specs in Spot Review status
STARTS SOON DAYS (Traffic/Production Directors)
- Adjusting the number of days will determine how far out before a start date that you will see the orders in this folder. By default this folder shows orders that are going to start within the next 7 days.
DAYS TILL SPOTS EXPIRE
- Adjusting the number of days will determine how far out before the end date that you will see orders in this folder. By default this folder shows orders that will end within the next 14 days.
SELECT FILE OPTIONS
- Show original file name will invert how you see files labeled when attached in the files column.
By default files will be listed by what type of file is attached. (i.e. Final Spot, Copy Points, Final Image Ad) If hovered over with your mouse, you'll see the original file name. -
Show any comments that were left by a user when attaching a file
- Show the upload person and timestamp of a file added
SELECT VOICE REQUESTS
- Hide voiced talent requests if you no longer wish to see them once completed
- Hide requests that have been auditioned by multiple people and a voice was chosen
ON SUBMIT GO TO
- Submitted Order - will show you the order you've just submitted. From there you can click on your inbox to show all orders pending scheduling or production
- All - will take you to your All folder
- Drafts - will take you to orders that have not yet been submitted
- Inbox - will take you to all orders still pending Scheduling and/or Production